Privacy Policy

SmartRep GmbH takes the protection of personal data very seriously. We handle your personal data with strict confidentiality and always observe the statutory data protection regulations as well as the specifications of the following data protection declaration.

The responsible party within the meaning of data protection laws, in particular the EU General Data Protection Regulation (DSGVO; Regulation (EU) 2016/679) is:

SmartRep GmbH,  represented by: Michael Brianda, Björn Johnsson
Phone: +49 (0) 6181 44087-50
Fax: +49 (0) 6181 44087-77
E-Mail: info@smartrep.de

In principle, it is possible to use our website without your giving any person-specific data.

Automatic Storage in Server Log Files

When our website is called up, the provider of the pages automatically collects and stores information in so-called server log files. The following information is automatically transferred to us by your browser:

• the website visitor’s IP address (this is anonymised after 7 days)
• the date and time of day of the visit
• the file that the visitor called up
• the website from which the visitor came
• the operating system of the visitor’s website
• the browser used by the website visitor

An allocation of this data to specific persons is not possible, and we do not add it to other data sources. If, in individual cases, there are indications of illegal use, we reserve the right to check the data subsequently.

Voluntary Disclosure of Personal Data

If you want to subscribe to our newsletter and/or to fill out the contact form, you will be asked about personal data. To the extent that you voluntarily give us person-specific data, such as your name, address or e-mail address, the collection, storage and processing takes place with your consent, which you can revoke at any time. You have the right, at any time, to free information as to your person-specific data stored by us, its origin and any recipients, in the case of your approval to its being passed on, as well as to the purpose of the data processing. You also have a right, at any time, to correct, block or delete this data with us:

• Right of access by the data subject (Art. 15 GDPR),
• Right to rectification (Art. 16 GDPR),
• Right to erasure (“right to be forgotten) (Art. 17 GDPR)
• Right to restriction of processing (Art. 18 GDPR),
• Right to data portability (Art. 20 GDPR).

We encode the data flow between web server and website visitor via SSL with up to 256 bits. We thereby use an SSL certificate with domain validation that is issued by leading certification bodies. Nevertheless, data transfer in the Internet, as when communicating by e-mail, for example, can involve security gaps. We draw your attention to the fact that complete protection of data against access by third parties is not possible.

Disclosure of Data in the Contact Form

If you send us an enquiry using the contact form, we store the details given there, including the contact data given by you, in order to be able to process your enquiry and to answer any subsequent questions. It is your own free decision whether or not to give us this data. If you do decide to, it will only be stored and processed for as long as and to the extent that this is necessary for the respective purpose, or until your revocation of the consent. Without your approval, we will not pass on the data to a third party.

Disclosure of data in online applications

You have the option of applying by e-mail for one of our vacancies advertised on the website. The data you provide in your application will only be collected, stored and processed as part of the application process and deleted once the position has been filled, unless longer storage is required by law.

If you conclude an employment contract with us, your data will be stored in your personnel file and for payroll purposes in accordance with legal requirements. 

Data Details for Newsletter Subscription

To subscribe to the newsletter offered on our website, you can register at https://www.smartrep.de/aktuelles/newsletter. There you can enter the company name and the name of the contact person and an email address in the newsletter request form and check the box for the desired newsletter subscription. Alternatively, you can fill out our contact form and check the box to receive the newsletter. In both cases, you will receive an email from us in the course of the double opt-in process, in which we verify that you are the owner of the specified email address and that you wish to receive our newsletter. If you confirm your wish to receive the newsletter in response to this email, you will receive the newsletter until you cancel it. In this case, we store your e-mail address and your confirmation e-mail for the purpose of sending the newsletter, as well as - to prevent misuse - the time of your registration. In this respect, we do not collect any further data and do not pass on the data provided to third parties.

Newsletter2Go of the company Sendinblue is used as newsletter software. Your data will be transmitted to Sendinblue. Sendinblue is prohibited from selling your data and using it for purposes other than sending newsletters. Sendinblue is a German, certified provider, which was selected according to the requirements of the General Data Protection Regulation and the Federal Data Protection Act.

You can find more information here: https://de.sendinblue.com/informationen-newsletter-empfaenger/?rtype=n2go

You can revoke your consent to the storage of your data and to receive the newsletter at any time by using the unsubscribe link in the newsletter or by making a corresponding request using the contact details provided.

Use of Cookies on our Website

We and our partners use cookies to provide relevant services. This also applies when you visit our website or access our services. A "cookie" is a small packet of data that is assigned to your device when you visit a website from this website. Cookies are useful and can be used for a variety of purposes. These include, for example, facilitating navigation between different pages, automatically activating certain functions, saving your settings and optimizing access to our Services. The use of cookies also allows us to display relevant advertisements tailored to your interests and to collect statistical information about your use of our Services. 

This website uses the following types of cookies:

a. "session cookies," which provide for normal system usage. Session cookies are only stored for a limited time during a session and are deleted from your device once you close your browser.

b. "Persistent cookies", which are read only by the website and are not deleted when you close your browser window, but are stored on your computer for a specified period of time. This type of cookie allows us to identify you on your next visit and to save your settings, for example.

c. "Third-party cookies", which are set by other online services that are represented with their own content on the page you visit. These can be, for example, external web analytics companies that record and analyze access to our website.

Cookies do not contain any personal data that identifies you, but the personal data we store may be linked by us to the data contained in the cookies. You can remove cookies through the device settings on your device. When doing so, follow the appropriate instructions. Note that disabling cookies may result in the limitation of certain functions when using our website.

As our website is hosted by IONOS, a service of 1&1, our website also uses 1&1's own cookies for website personalization, website analytics and user behavior analysis. More info can be found in the 1&1 privacy policy (https://www.ionos.de/terms-gtc/terms-privacy?tid=331662013134#c57) under the section "MyWebsite" in the category "My Website Creator, Shop and Essential (current product generation)".

Other cookies necessary for the operation of the website are set via IONOS, including from the provider cloudfront.net (Amazon) You can view the privacy policy of Amazon CloudFront at the following link:

https://docs.aws.amazon.com/AmazonCloudFront/latest/DeveloperGuide/data-protection-summary.html.

Other cookies from the provider Google are integrated on this website: 

- reCAPTCHA

- DoubleClick Ad

- gstatic.com 

You can read how the data is processed and stored by Google in the Google privacy policy at https://policies.google.com/privacy?hl=de. If you want to disclose as little data as possible about yourself and your surfing behavior to Google, you must log out of Google and delete any Google cookies before visiting www.smartrep.de or using the above tools.

The legal basis for the data processing and the integration of the above-mentioned third-party providers is our legitimate interest according to Art. 6 para. 1 lit. f DSGVO and serves to provide information about our products and the company (YouTube and Mapbox) as well as to prevent potentially fraudulent activities (reCAPTCHA). Some services are essential for the operation of the website. The permissions of the other services can be disabled at any time using the gear in the bottom left corner. In the privacy settings you will find detailed information about the purpose of data storage, the storage location and the retention period.

Privacy Settings

Individual cookie settings can be set on our website via the consent management tool. Here, the website uses the consent management tool "Usercentrics Consent Management Platform" from the provider Usercentrics. Under this link you can view the privacy policy of Usercentrics: https://usercentrics.com/de/datenschutzerklaerung/#toggle-id-3

Data Protection in the Context of YouTube Plug-Ins

Plug-ins of “YouTube” pages are used on the website of SmartRep GmbH. The operator of these pages is YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, USA, which belongs to Google Inc. If you call up a page on our website that is furnished with a YouTube plug-in, a connection is made to the YouTube server and the DoubleClick network. The YouTube server is thereby informed about which of our pages you have visited. If, at the same time, you are logged in to your YouTube account, this enables YouTube to allocate your page call-ups to your personal profile. You can prevent this provided that you log out of your YouTube account.

We have embedded YouTube videos in extended data protection mode [“extended data protection mode”] in our pages. If you click the videos, further data processing procedures are triggered by YouTube on which we, as the operator of the website www.smartrep.de, no longer have any influence. In the YouTube data protection statement, you will find further information about how your data is gathered and used by YouTube. You can find this under https://www.google.de/intl/en/policies/privacy/

Google Fonts are also loaded as part of the integration of YouTube videos. By playing the videos, you agree to the use of cookies. Here you can find the privacy policy of the operator of the Google library: https://policies.google.com/privacy

Data storage and collection on social media

On our website, we link to our Facebook, our LinkedIn and our Xing presence (external links) and give you the opportunity to share content directly on these social media.

As long as you are on our website, no data is transferred to third parties such as Facebook, LinkedIn or Xing. 

If you follow the links, the privacy policies of the target site apply. 

Information about Facebook and LinkedIn privacy can be found here: 

Facebook: https://www.facebook.com/policy.php

LinkedIn: https://www.linkedin.com/legal/privacy-policy

Xing:  https://privacy.xing.com/de/datenschutzerklaerung

Use of OpenStreetMap and MapBox

Map information from OpenStreetMap and MapBox is used on the website to show the route to our company. 

OpenStreetMap is an open source map service of the American OpenStreetMap Foundation. You can see how OpenStreetMap stores your data on the privacy page of the provider OpenStreetMap: https://wiki.osmfoundation.org/wiki/Privacy_Policy (as of 2021).

MapBox is an American provider of online maps and navigation solutions. You can see how MapBox utilizes and stores user data on MapBox's privacy page: https://www.mapbox.com/legal/privacy/

The use of OpenStreetMap and MapBox is based on Art. 6 (1) (f) DSGVO: the data processing is carried out to improve the user experience on our website and is therefore in our legitimate interest.

Contact Person for Data Protection and for Information, Deletion and Blockage of Data

If you have any questions on the collection, processing or use of your person-specific data, or if you would like information on or correction, blockage or deletion of data, or if you wish to revoke the approval for use given by you, please get in touch with our contact person for data protection:

Mr.Hannes Blank,
e-Mail: h.blank@smartrep.de
phone: +49 6181 44 087 617

We Oppose the Sending of Advertising E-Mails

We give our contact data in fulfilment of our statutory obligations for publication of a legal notice. However, we explicitly oppose the sending of advertising and information material that has not been explicitly requested by us to this contact data. In cases of the unsolicited sending of spam e-mails, we will take legal steps.

Legal Notes

1. Extent of Liability of SmartRep GmbH in Keeping with the Telemedia Act

As a service provider, SmartRep GmbH is responsible, in accordance with section 7, paragraph 1 of the TMG [Telemedia Act] and in terms of the law in general, for our own content and for other information provided on these pages.
We prepare the content of our website with the greatest possible care and to the best of our knowledge. Nevertheless, we can give no guarantee as to the topicality, completeness and correctness of the pages and content made available.

2. Liability in the Context of the Integration of External Links

Our website contains links to external websites. SmartRep GmbH has no influence on this external content and can therefore give no guarantee as to the content. Instead, the operator of the said website is responsible for ensuring that the content is correct and in line with the relevant laws.
We carefully checked the content at the time of linking, and no violations of law were apparent. In keeping with sections 8 to 10 of the TMG [Telemedia Act], SmartRep GmbH is not obliged, with respect to linked external websites, to monitor the external information presented or stored there. If we come to learn of any infringement of the law there, SmartRep GmbH will remove the link immediately. To this extent, any liability first exists as from the time of becoming aware of such infringements.

3. Note on Copyright and Related Intellectual Property Rights

All content, works and information published on our websites are subject to German copyright law and ancillary copyright. Any duplication, processing, distribution, digital storage or other exploitation is only permissible after prior written approval has been obtained from SmartRep GmbH or the respective owner of the corresponding rights. Without such approval, the copying or storage of information made available on our websites is not allowed.